Expenses & receipts

Every receipt you keep is money off your tax bill — but only if you actually record them. BizzyDay makes capturing expenses quick, so your costs (and your real profit) are always accurate.

The Add Expense/Receipt form: attach a receipt image or PDF, optionally assign it to a job or invoice, an EXP reference, a name, a category (Fuel, Materials, Tools, Insurance and more), an amount, and toggles for a mixed-use expense and a repeating expense. — The Add Expense/Receipt form — attach a receipt, categorise it, and assign it to a job.

Why track expenses

Lower your tax bill. Legitimate business costs reduce your taxable profit.
Know your real margins. A job’s true profit is the price minus what it cost you.
Be ready for HMRC. Keeping records of your expenses is part of running a business properly.

Capturing a receipt

Open Expenses & Receipts and add a new one.
Attach the receipt — a photo or a PDF (or just enter the details manually).
Give it a name (e.g. “Timber from B&Q”) and pick a category — Fuel, Materials, Tools, Insurance, Vehicle, Subcontractors, Parking, Waste Disposal and more.
Enter the amount, and optionally assign it to a job or invoice.
Save — it’s stored and counted against your finances.

Receipts are stored as tidy images (or PDFs) so you’re not hoarding curling bits of paper in the van.

Mixed-use and repeating expenses

Two toggles handle the awkward cases:

Mixed-use expense — for things that are only partly business, like your van or phone. Flag it so it’s treated correctly.
Repeat this expense — for regular costs like van lease, insurance or subscriptions, so you don’t re-enter them every time.

AI receipt scanning (OCR)

Pro AI

On Pro AI, you don’t type the numbers — snap the receipt and AI reads it for you, pulling out the amount, supplier and date. Just check it’s right and save. It turns a fiddly job into a two-second one, so receipts actually get logged instead of piling up.

Assigning costs to jobs

Link a receipt to the job it was for, and BizzyDay can show you what that job really cost — and therefore what you really made on it. Great for learning which kinds of work are worth your time.